Businesses often need to share confidential information with other businesses when they collaborate on business transactions or litigation. Virtual Data virtual data room secure Rooms (VDRs) are online repositories for storing and sharing digital files in a secure manner. VDRs are a tried and tested solution for large-scale projects and business operations that require disclosure and sharing of sensitive documents such as intellectual property financial data, the contents of case files.

When choosing the right VDR, look for a service that comes with robust security features that go above and beyond the standard compliance requirements. Consider a customizable permissions system such as watermarking, the capability of rescinding access remotely and a detailed activity tracker that gives administrators granular information about the way files are viewed, printed, downloaded, or saved. Look for an interface for users that is simple to use and designed to foster collaboration without sacrificing security.

Ask about the technical support offered by the VDR partner and if the staff is knowledgeable of the specifics of your industry. The top providers provide 24/7 support via multiple channels, ensuring that every inquiry is promptly answered. Look for a Q&A feature that lets users ask questions without having recourse to email and enable administrators to efficiently sort the questions, organize and manage them.

Find out specific reliability and performance data. Ask about uptime and interruptions as well as delays to evaluate the reliability of a particular vendor in comparison to similar products. Ask the prospective partner if their platform works well with other tools on the tech stack of your company.