Minutes of the board meeting are the official record that captures the actions and decisions of the board. They are important for a variety reasons, such as governance policies, legal implications, and even accountability. They should be easy to read, accurate and clear.

Keeping your minutes as clear and concise as is possible will aid in keeping your attention on crucial discussions, decisions, and actions while also making sure you don’t use too much verbiage. This is particularly helpful for boards with limited resources and deadlines that are tight.

The format or structure of your minutes will differ according to your company’s culture, needs, and style. However there are some crucial elements you http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ should be thinking about. These are the most important points to consider:

The date and time of the meeting Recording the time and date of the meeting will assist future readers to understand what transpired. It’s also a good idea to note the nature of the meeting (whether regular or special, or even annual).

Content: Check the information in the minutes to make sure it accurately reflects what happened during the meeting. Examine for any errors or omissions and make sure to cross-reference with other documents to ensure the information is complete and correct. Check that all the agreed-upon action items and tasks for follow-up are documented in the minutes. This includes any actions or follow-up tasks that may have been discussed during executive sessions (private or in-camera portions of the meeting for sensitive subjects like alleged misconduct, personnel matters, or financial issues with the auditor). These conversations should be captured in the closed session’s minute book and not included in the main body of the minutes of the board meeting.